Job Description

LyondellBasell is a leader in the global chemical industry creating solutions for everyday sustainable living. With a nearly 70-year legacy that includes a Nobel Prize in Chemistry and our proprietary  MoReTec recycling technology, LYB is enabling a more sustainable future for generations to come.  LYB develops high-quality and innovative products for applications ranging from sustainable transportation and food safety to clean water and quality healthcare. LYB places high priority on diversity, equity and inclusion and is Advancing Good with an emphasis on our planet, the communities where we operate and our future workforce. We're addressing the global challenges of ending plastic waste, taking climate action, and supporting a thriving society, while generating value for our customers, investors, and society.

Basic Function

The Site Manager Administrative Assistant position performs high level administrative duties to support the Site Manager, HSE, and Leadership Team at the LyondellBasell Morris, Illinois facility. This position is a point of contact for the site in support of a 24 hour, 365 day per year operation. Reporting to the Site Manager, the position provides assistance to the site HSE and Leadership Team. The role manages multiple tasks such as assigned company projects, preparing and proofreading documents and presentations, participating on plant teams, and various clerical safety, environmental, and support tasks for the HSE and Leadership Teams. This position should also recommend and initiate positive changes in office practices or procedures.

Roles & Responsibilities

•    Professionally represent the organization to all internal and external stakeholders
•    Maintain a favorable working relationship with all company employees to foster and promote a cooperative working environment
•    Proofread and edit Powerpoint presentations for the Leadership Team in preparation for visitors and company executives, etc.
•    Calendar management of the site manager and others as assigned, scheduling meetings and appointments, as well as coordinate all logistics for internal/external business meetings, site visits and Senior Executive on-site reviews
•    Create and prepare formal communications, announcements and presentations, as well as prepare brochures, pamphlets and certificates
•    Plan and coordinate all aspects of company events, Leadership Team meetings with visitors, award ceremonies and recognition celebrations, including holiday parties, Operational Excellence Award Celebrations, Global Safety Day, safety milestone activities, as well as community-related events.
•    Coordinate travel arrangements and prepare/submit expense reports
•    Coordinate/participate in weekly HSE and Management Team Staff Meetings including development of agenda, transcribing/distribution of meeting minutes
•    Manage company procurement card and reconcile monthly statement in Concur Expense Reporting System
•    Develop and maintain Web Pages and SharePoint Sites, as well as update content
•    Prepare and manage the budget for shared resources and community donations, as well as compile data for various month-end reports

•    Prepare and submit Payment Request Forms for supplier payments, community donations and company membership dues
•    Maintain office supply inventories and procure as needed
•    Establish, organize, and maintain paper and electronic files
•    Manage phone inquiries, as well as incoming/outgoing correspondence for site Leadership Team
•    Generate creative ideas and work with vendors to purchase promotional items, safety gifts, employee recognition gifts as needed
•    Work with other administrative assistants including but not limited to providing back up support as needed.
•    Other duties as needed to support the organization as assigned.

Professional/Technical Skills
•    Maintain a high level of confidentiality in all aspects of the business
•    Strong attention to detail in all assignments
•    Strong interpersonal skills and professionalism to communicate with all levels of the organization
•    Excellent organizational and time management skills to efficiently prioritize competing demands to meet tight deadlines; flexibility in work hours to support projects
•    Proactive self-starter and results-oriented
•    Able to work independently or with a team, and acts as a resource for colleagues with less experience
•    Strong writing skills, including proofreading, formatting and finalizing documents
•    Problem-solver with decision making ability
•    Advanced skills in Microsoft Office applications (Outlook, Excel, Word, PowerPoint, Teams), as well as knowledge of Website and SharePoint management; ability to learn new software

Min. Qualifications

•    High School Diploma or GED
•    Typically, a minimum of six years administrative experience and handle confidentiality and sensitive information with tact, diplomacy and sensitivity
•    Ability to effectively prioritize and manage multiple tasks with a high level of attention to detail and accuracy
•    Ability to foster effective working relationships with all levels of the organization and promote a positive work environment
•    Computer proficiency; Working and proficient knowledge of Microsoft Office Applications, and Teams
•    Availability and flexibility outside of regular business hours if/as needed to provide support

Preferred Qualifications

•    Experience with SAP, company travel system, SharePoint, OneNote, Concur, and Intelex Schedule
The successful candidate will work Monday-Friday, 5 8-hour days, and is Over Time (OT) eligible. Occasional need to work outside of the regular schedule exists. Remote work is available in accordance with Company Remote Work Policy and manager approval.

Competencies

Build Partnerships

Deliver Results

Drive Innovation

Grow Capabilities

Promote Inclusion

Motivational Fit

Technical Skills

Learn more about our benefits :   Benefits/Health & Welfare | LyondellBasell

Stay Connected!

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  LyondellBasell is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, disability, age, veteran status, and other legally protected characteristics.  The US EEO is the Law poster is available  here .
  LYB is committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation related to LYB’s recruiting process, please email us at Careers@lyb.com.
  Applicants must be at least 18 years old.
  LyondellBasell does not accept or retain unsolicited résumés or phone calls and/or respond to them or to any third party representing job seekers.
  Privacy Statement: For information regarding how LyondellBasell processes your personal data, please read our  Privacy Statement .

Regulatory Disclosure

• The compensation and reference to benefits for this role is listed on this posting in compliance with applicable law. Please note that the compensation and benefits listed below are only applicable for U.S. payroll offers.
• The anticipated salary range for this position is $66,880 – $91,960 . The selected candidate’s compensation will be determined based on their skills, experience, and qualifications. 

Job Tags

Casual work, Work at office, Remote work, Monday to Friday,

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